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Venue Management CRMVENNew

Banquet and wedding venue CRM Quote banquets per plate. Let the client customise the menu.

Venue Management CRM is your events sales desk. Track every banquet and wedding enquiry to a confirmed booking, and quote it from per-plate packages your client can change dish by dish and send back. Try the example proposal on our home page.

For banquet sales teams at hotels and resorts with halls and lawns to sell.

Book a Venue CRM demo Try it live

₹10,000/ year, exclusive of GST

Complete suite · 30% offAll eight modules for ₹66,500 a year + GST with the launch offer

Price it with other modules

Venue CRM · LeadExample
Pillai reception · 13 DecVersion 2, from the client
Proposal stage
Fish moilee → Prawn ghee roastSwapped by the client+₹40
Mutton sukkaDropped by the client−₹90
Appam and chicken stewAdded by the client+₹110
Guests 300 → 350Guest count, set by the client
Per plate · was ₹1,400₹1,460
Client’s linkExample
From Example ResortPillai reception
Coastal Non-veg
Guest count350
Send it back
  • Veg and non-veg, per platePackages from your own dish library, each with its price per plate.
  • The client edits, then sends it backEach round comes back to you as a new version of the proposal.
  • Every enquiry in one placeWebsite, phone, walk-in and referral, with the date, type and guest count.
  • One sheet for the kitchenThe final menu, headcount and timings, for the kitchen and operations.

What it does

What the sales team works from.

Who owns each lead, which dates are free, what each plate costs and what goes on the final quotation.

Leads & pipeline

Every lead has an owner and a reminder to follow up.

Each lead carries its event date, type and guest count, the salesperson who owns it, follow-up reminders and a full history of calls and visits, so you can see where it stands.

  • A pipeline you can see. Enquiry, site visit, proposal and negotiation, through to confirmed.
  • Lost, with the reason. A lead that does not go ahead is marked lost, and the reason stays on record.
  • Sales reports. Conversion by source and by salesperson, and events on the books month by month.
Venue CRM · PipelineExample
Events sales · DecemberOpen leads
1 follow-up due
Enquiry 2
Bhatia engagement19 Dec150 guestsReferral · Asha Today
Office offsite30 Dec80 guestsWebsite · Ravi
Site visit 1
Joshi wedding27 Dec400 guestsWalk-in · Asha
Proposal 1
Pillai reception13 Dec350 guestsPhone · Ravi
Negotiation 1
Reddy 60th birthday20 Dec90 guestsWebsite · Asha
Confirmed · Das sangeet8 Dec · 120 guests · RaviBooked
Lost · Fernandes anniversaryReason: over budget · AshaOn record

Halls & lawns

See what is free before you offer a date.

Every hall and lawn is laid out by date and session: booked, on hold or free.

  • Tentative holds. A hold lapses on its own, so no date is sold twice.
  • Site visits. Schedule walk-throughs and log them against the lead, with the notes from the visit.
Hall & lawn availabilityExample
By date and session12–13 December
2 spaces
SessionLotus HallGarden Lawn
Sat 12 · LunchBookedFree
Sat 12 · DinnerBookedBooked
Sun 13 · LunchFreeFree
Sun 13 · DinnerFreeHold
Hold · Garden Lawn, Sun 13 dinnerPillai reception · lapses on its own on 2 DecTentative
Site visit · Joshi familyWalked the lawn and Lotus Hall · notes on the leadLogged

Dish library & packages

Packages from your own dishes, priced per plate.

Keep your dishes in one library and build veg and non-veg packages from it, each with its own price per plate.

  • Customised dish by dish. Add, drop or swap dishes for a client; the per-plate price updates as you go.
  • Guaranteed guest count. Quoted on the guaranteed number of plates, with extra plates at the agreed rate.
Packages · dish libraryExample
Classic Veg · ₹950 a plateFor the Joshi wedding
₹990 a plate
Dish library
Paneer kolhapuriMain course
Dal makhaniMain course
Chicken chettinadMain course
Mutton biryaniRice
Kesar jalebiDesserts
In the package
Paneer kolhapuriIn for paneer lababdar · +₹40
Dal makhaniMain course
Veg pulaoRice
Kesar jalebiDesserts
400 guaranteed plates₹3,96,000
Extra plates ₹990

Quotation to function sheet

The whole event on one quotation.

Venue, décor, add-ons and rooms for guests go on one quotation with the menu, and every version of it is kept.

  • Confirm the booking. Lock the date with an advance and a payment schedule; the final quotation goes out as a PDF.
  • Function sheet. Once the booking is confirmed, the final menu, headcount and timings go out as one sheet for the kitchen and operations.
Quotation · Das sangeetExample
Tue 8 Dec · 120 guestsVersion 3
Confirmed
On the quotationAmount
Lotus Hall · Tue 8 Dec, dinner₹90,000
Décor · stage and lights₹45,000
Classic Veg · 120 plates × ₹950₹1,14,000
Add-on · DJ and dhol₹30,000
Rooms for guests · 6 rooms, 1 night₹36,000
Quotation total₹3,15,000
Advance₹1,00,000Date locked
Payment schedule₹2,15,0001 Nov and 8 Dec
v1v2v3 · final PDF
Function sheet · Das sangeet
Tue 8 Dec · dinner from 8 pm
Classic Veg · 120 plates
KitchenOperations

How it works

How a wedding gets booked.

  1. The enquiry comes in

    Log it with the event date, type and guest count, and give it an owner. They follow up, put a hold on a hall or lawn and show the family round on a site visit.

  2. The menu goes back and forth

    A per-plate proposal goes out as a link; the client swaps, drops or adds dishes, sets the guest count and sends it back as a new version.

  3. The advance locks the date

    The rest goes on a payment schedule, the final quotation goes out as a PDF, and the function sheet goes to the kitchen and operations.

Everything in Venue CRM

13 features, in two groups.

Every one of them comes with Venue Management CRM; nothing on this list is an extra.

Leads & pipeline6 features

  • Every enquiry in one placeWebsite, phone, walk-in and referral enquiries, each with the event date, type and guest count.
  • Owned by your sales teamEvery lead has an owner, follow-up reminders and a full history of calls and visits.
  • A pipeline you can seeEnquiry, site visit, proposal, negotiation, confirmed or lost — with the lost reason on record.
  • Hall & lawn availabilityEvery venue by date and session; tentative holds lapse on their own, so no date is sold twice.
  • Site visitsWalk-throughs scheduled and logged against the lead, with the notes from the visit.
  • Sales reportsConversion by source and by salesperson, and events on the books month by month.

Packages & quotations7 features

  • Per-plate menu packagesVeg and non-veg packages built from your own dish library, each priced per plate.
  • Customised dish by dishAdd, drop or swap dishes for a client — the per-plate price updates as you go.
  • The client customises, then sends it backShare the proposal as a link: the client swaps, drops or adds dishes, sets the guest count and sends it back — every change lands on the lead as a new version.
  • Guaranteed guest countQuoted on the guaranteed number of plates, with extra plates at the agreed rate.
  • One complete quotationVenue, décor, add-ons and rooms for guests on one quotation, with every version kept.
  • Confirm the bookingLock the date with an advance and a payment schedule; the final quotation goes out as a PDF.
  • Function sheetOnce confirmed, the final menu, headcount and timings go to the kitchen and operations as one sheet.

Works with

Also in the suite.

Venue Management CRM sells the events; these modules run the rooms, the restaurants and the books.

POS

Food POS

Restaurants, bars and in-room dining.

Food POSFDO

Front Desk Operations

Reservations, revenue, billing and GST.

Front DeskBKS

Books Manager

Your books, straight from the folios.

Books Manager

Where it fits in the suite

  1. Sell

    IBEBooking EngineCHMChannel ManagerVENVenue CRM

  2. Stay

    FDOFront DeskRMSRoom ServicePOSFood POS

  3. Settle

    FOLIOGuest & company folio

  4. Account

    BKSBooks ManagerTALLYTally importREPAI Concierge & Reputation

Questions

About Venue CRM.

Can the client change the menu themselves?

Yes. Share the proposal as a link: the client swaps, drops or adds dishes, sets the guest count and sends it back, and every change lands on the lead as a new version.

Can we offer veg and non-veg packages?

Yes. Both are built from your own dish library, and each package has its own price per plate.

What if more guests come than the guaranteed count?

Extra plates go at the rate you agreed; the quotation itself is made on the guaranteed number of plates.

Can I see which enquiries turn into bookings?

Yes. Sales reports break conversion down by source and by salesperson, and show the events on the books month by month. A lead that does not go ahead is marked lost, with the reason kept.

Can rooms for wedding guests go on the same quotation?

Yes. Rooms for guests sit on the quotation beside the venue, décor, add-ons and menu, so one quotation covers the whole event.

Does the kitchen get the final menu and headcount?

Yes, on the function sheet. When the booking is confirmed, the kitchen and operations get the final menu, headcount and timings together.

How much does Venue Management CRM cost?

₹10,000 a year, exclusive of GST. Take all eight modules as the complete suite and it is ₹66,500 a year — 30% off the list price of ₹95,000. The offer is on the complete suite only.

Book a demo

Quote a wedding in the demo.

Tell us about the halls and lawns you sell. In the demo we price a menu per plate, send the proposal as a link and show the client’s changes coming back to the lead as a new version.

  1. Tell us about your property
  2. We show you the modules you ask about
  3. You decide what to take
WhatsApp+91 86190 91699 Emailsurya@survinn.com

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₹66,500/ yr + GST8 modulesView quote