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Books ManagerBKS

Hotel accounting with Tally export Your books, straight from the folios, and handed to Tally.

Books Manager keeps the property’s accounts from the folios and bills it already raises: the cash book, journal, ledgers, sales book and GST reports. It exports vouchers for Tally import, or a CSV for Zoho or Excel.

For owners, in-house accountants and outside CAs who keep the books in Tally, Zoho or Excel.

Book a demo

₹7,000/ year, exclusive of GST

Complete suite · 30% offAll eight modules for ₹66,500 a year + GST with the launch offer

Price it with other modules

Books Manager · LedgerExample
October · city ledgerCompany A
₹30,600 due
EntryDebitCredit
12 Oct · INV-0398₹48,000—
20 Oct · RV-0371—₹30,000
28 Oct · INV-0421₹12,600—
Balance due₹30,600
Export · OctoberExample
VouchersOctober 2026
SalesPurchaseReceiptCredit note
Receipt voucherRV-0371
Dr Bank30,000.00
Cr Company A30,000.00
20 Oct 2026
Export for Tally importCSV for Zoho or Excel
  • Kept from folios and billsThe accounts come from what the property already raises.
  • Vouchers for Tally importSales, purchase, receipt and credit-note; a CSV for Zoho or Excel.
  • Guest and city ledgerAccount-wise ledgers, the guest and city ledger among them.
  • Output tax by slabIn the GST report, reconciled with GSTR-1.

What it does

The registers your accountant asks for.

The day’s cash, the sales and the tax on them, and what is still owed or held.

Registers

Cash in and out, day by day.

The cash book carries every cash receipt and payment, day by day: a guest who settles in cash at checkout, the restaurant’s cash bills, a deposit for a stay next month, a cash payment to the laundry vendor. Each day opens and closes on its balance.

  • The journal. Adjustments and non-cash entries, in one register.
  • Trial balance. Every account’s balance on any date you pick.
Cash Book · Wed 14 OctExample
Opening cash₹41,350
Closing cash₹72,280
Room 112 · BhattCheckout, paid in cash₹14,280
Restaurant counterBills settled in cash₹8,450
Kulkarni · advance depositFor a stay from 22 Nov₹10,000
Laundry vendorPaid in cash−₹1,800

Adjustments and non-cash entries go to the journal.

Sales & GST

GST by slab, sales by invoice.

The GST report sets out output tax by slab, reconciled with GSTR-1. With Front Desk Operations, each room night on an invoice already carries its own slab under the ₹7,500 rule.

  • The sales book. An invoice-wise register, with the GST split on each invoice.
  • Credit notes. Sales returns carried through to the books.
GST report · OctoberExample
Room nights · output tax by slabOctober 2026
Lower slabRoom nights up to ₹7,500₹1,84,300
Higher slabRoom nights over ₹7,500₹96,450
Output tax on room nights, October₹2,80,750
Sales book

Receivables

Who still owes you, and whose money you hold.

Say Company A’s stays are billed to its account: it has paid part of one invoice and nothing yet on the next, and Company B owes for a third. Two guests have paid deposits for stays in November and December. Receivables lists the unpaid invoices and, beside them, the deposits still held.

  • Unpaid invoices. Each one, against the account that owes it.
  • Advance deposits. Money taken ahead of a stay, listed while it is still held.
Receivables · 31 OctExample
Unpaid invoices₹45,200
Deposits held₹35,000
Company AINV-0398 · balance due₹18,000
Company AINV-0421₹12,600
Company BINV-0407₹14,600
Kulkarni · depositStay from 22 Nov₹10,000
Joshi · depositStay from 5 Dec₹25,000

How it works

One month on Books Manager.

  1. The desk and the outlets bill as usual

    The desk settles folios in Front Desk Operations and the outlets raise bills in Food POS. Books Manager keeps the accounts from both.

  2. Your team checks the month

    Your accounts team goes over the cash book, the sales book and receivables, and puts any adjustment through the journal.

  3. The vouchers go to Tally

    Your accountant imports the sales, purchase, receipt and credit-note vouchers into Tally, or takes the CSV for Zoho or Excel.

Everything in Books Manager

9 features, in two groups.

Every one of them comes with Books Manager; nothing on this list is an extra.

Books6 features

  • Tally IntegrationSales, purchase, receipt and credit-note vouchers exported for Tally import; CSV for Zoho or Excel.
  • Cash BookEvery cash receipt and payment, day by day.
  • JournalAdjustments and non-cash entries in one register.
  • LedgerAccount-wise ledgers, including the guest and city ledger.
  • Trial BalanceEvery account's balance on any date.
  • Sales BookInvoice-wise sales register with the GST split.

Tax & receivables3 features

  • GST reportsOutput tax by slab, reconciled with GSTR-1.
  • ReceivablesUnpaid invoices and advance deposits still held.
  • Credit notesSales returns carried through to the books.

Works with

Stronger beside the rest of the suite.

The folios come from Front Desk Operations, and the bills from Food POS.

FDO

Front Desk Operations

Accounts are kept from the folios and bills the property already raises, and exported as vouchers for Tally import.

Front DeskPOS

Food POS

A bill charged to the room lands on the guest’s folio; Books Manager keeps the accounts from folios and bills, and hands them to Tally.

Food POSVEN

Venue Management CRM

Event leads, per-plate packages and quotations.

Venue CRM

Where it fits in the suite

  1. Sell

    IBEBooking EngineCHMChannel ManagerVENVenue CRM

  2. Stay

    FDOFront DeskRMSRoom ServicePOSFood POS

  3. Settle

    FOLIOGuest & company folio

  4. Account

    BKSBooks ManagerTALLYTally importREPAI Concierge & Reputation

Questions

About Books Manager.

Which vouchers go to Tally?

Sales, purchase, receipt and credit-note vouchers, exported for Tally import.

Our books are in Zoho or Excel, not Tally. Can we still use it?

Yes. Alongside the export for Tally import, there is a CSV for Zoho or Excel.

Can we pull a trial balance for 31 March, or any other date?

Yes. The trial balance gives every account’s balance on whichever date you pick.

What does it give us for GST?

A GST report of output tax by slab, reconciled with GSTR-1, and a sales book that lists each invoice with its GST split.

Can we see who still owes us, and the advances we are holding?

Yes. Receivables lists the unpaid invoices and the advance deposits still held.

How are sales returns handled?

With credit notes. A sales return is carried through to the books, and credit-note vouchers are exported for Tally import with the others.

How much does Books Manager cost?

₹7,000 a year, exclusive of GST. Take all eight modules as the complete suite and it is ₹66,500 a year — 30% off the list price of ₹95,000. The offer is on the complete suite only.

Book a demo

Bring your accountant to the demo.

We’ll show you both a month on Books Manager: the registers, the GST report, who still owes you, and the vouchers exported for Tally import.

  1. Tell us about your property
  2. We show you the modules you ask about
  3. You decide what to take
WhatsApp+91 86190 91699 Emailsurya@survinn.com

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₹66,500/ yr + GST8 modulesView quote